Scope of Services
1
Pre-qualification processes
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Analysis of prequalification documents and comments
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Analysis and review of questions and answers, taking into account the availability of the bidders.
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Attendance at meetings called by the contracting party.
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Review of documentation prior to presentation.
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Follow-up during evaluation process, clarifications and corrections.
2
Tenders
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Reading and analysis of bidding documents and comments
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Analysis and review of questions and answers regarding legal, contractual, insurance, guarantees, financing and even technical issues.
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Preparation of suggestions for adjustments and/or modifications to the contractual documents.
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Attendance at meetings convened by the contractor.
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Preparation and assistance in the negotiation of Joint Venture agreements or similar.
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Preparation and assistance in the negotiation of agreements with designated subcontractors.
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Participation in the preparation of the legal, technical and economic proposal, guaranteeing that it meets the requirements of the contractor.
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Follow up during the tender presentation, as well as during the clarification and correction phase.
3
Contract negotiation
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Proposal and negotiation of adjustments, clarifications and/or improvements to contract conditions and contractual documents.
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Negotiation and adjustments with members of the JV, as well as with main subcontractors.
4
Contract execution and order to proceed
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Preparation of legal documentation to be delivered by the Contractor or Contractors.
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Obtainment of any documentation or permit required for the signing of the Contract by the Contractor.
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Review of the powers of attorney of the legal representatives.
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Review of contractual guarantees or bonds.
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Review of all insurance policies required in the contract.
5
Mobilization
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Review and assistance in the obtainment of the permits required by the contract.
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Assistance in the preparation of a schedule of delivery of work areas, duly coordinated with the contract schedule.
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Justification of changes to the personnel offered with respect to the personnel actually assigned by the contractor.
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Review of the work schedule to be presented to the contractor, making the pertinent adjustments to avoid penalties or sanctions of any kind.
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Preparation of standard subcontracts for different specialties (engineering, construction, assembly, services, etc.)
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Assistance in the negotiation and signing of subcontracts.
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Organization of a mail and file management system.
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Implementation of a subcontract management system.
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Organization of an internal workshop regarding the duties and rights of the parties established in the main contract, as well as in the subcontracts.
6
Contract performance
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Implementation of the work area delivery schedule, as well as a follow up process.
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Preparation and/or review of letters considered important.
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Preparation and/or review of responses to letters from the employer, subcontractors and suppliers, authorities, etc.
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Preparation of justifications in case of sanctions.
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Administration of required permits, including renewals.
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Assistance in the preparation of claims for insurers, as well as in their subsequent negotiation.
7
Claims
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Coordination of the preparation of claims, along with those responsible for the contractor's technical and production areas, framing the claims in the pertinent legal and contractual provisions.
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Assistance in the negotiation of claims with the contracting party or its representatives.
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Preparation and/or review of documentation for the formalization of claims accepted by the contracting party.
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If the claim is denied, participation in subsequent phases of mediation, arbitration or lawsuit.
8
Completion and acceptance process
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Follow-up of pending issues and their resolution, required prior to achieve completion.
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Closing of permits obtained during the contract performance.
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Release of contract bonds or guarantees
9
Operational guarantees
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Follow up of the process of notification of issues on account of operation guarantees, as well as their resolution by the contractor.
10
Contract completion
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Timely registry of obligations fulfillment by the contractor with third parties.
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Signature of documents that certify the completion of obligations by the contractor.